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Administration

Master data

Clean master data is the basis for everything else: Darkbird manages your customers and their sites – with hierarchy, contacts, alarm configuration and site-specific documents –, your employees across the whole lifecycle (from qualifications and contracts to clothing and equipment) and your contract partners.

The advantages of master-data management with Darkbird

  • Customers & sites with hierarchy

    Customer → site cleanly structured, with contacts.

  • Site-specific configuration

    Alarm configuration and site-specific documents right on the site.

  • Employees across the lifecycle

    Master data, contracts, tasks and audit history in one place.

  • Qualifications & certificates

    Licence proofs, training and certificates stored per employee.

  • Clothing & equipment

    Issued clothing and equipment documented per employee.

  • Basis for everything else

    Planning, control and billing draw on the same data – no double maintenance.

  • Attach documents everywhere

    Attach arbitrary files to nearly any master-data record – PDFs, images and more.

Who doesn't still remember the hanging files and filing cabinets? But security work doesn't happen in the office – it happens out at the site. So today you simply always have all the files with you, digitally.
— Tobias Mundt – Managing Director

What does master-data management in Darkbird cover?

Every function of an ERP is only as good as the data it builds on. In Darkbird, customers, sites, employees and contract partners form the shared base. Customers and their sites are kept in a clear hierarchy – with contacts, the alarm configuration and site-specific documents right on the site. You manage your employees across the whole lifecycle: master data, qualifications and certificates (e.g. licence proofs), contracts, issued clothing and equipment, plus tasks and an audit history. On top of that, you can attach arbitrary documents to nearly any master-data record – PDFs, images, contracts and more – so that all paperwork sits where it belongs. Because planning, control and billing draw on the same master data, you maintain everything only once – no double entry and no contradictory standalone lists.

Frequently asked questions about master-data management

How are customers and sites structured?

In a customer → site hierarchy, with contacts, alarm configuration and site-specific documents.

What can I store per employee?

Master data, qualifications and certificates, contracts, clothing and equipment, plus tasks and an audit history.

Are licence proofs (§34a) managed?

Yes, as qualifications/certificates per employee.

Do I have to maintain data more than once?

No. Planning, control and billing draw on the same master data.

Can I attach documents to master data?

Yes, to nearly any record (customer, site, employee, contract partner) you can attach arbitrary files – PDFs, images and more.

Are site-specific documents possible?

Yes, stored right on the respective site.

How can I try the administration?

Pick a role in the demo and view the master data right in your browser – no sign-up.

See Darkbird live

No sign-up, right in your browser – pick a role and view Darkbird.

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