Documentation
Electronic guard logbook
Capture incidents, checks and handovers on site by smartphone – as professional proof for your customers, live in your control room and entirely paperless.
The advantages of the electronic guard logbook
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Professional proof for customers
Incidents and checks automatically become proof for your customers – your service quality becomes visible and verifiable.
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Captured right on site
Your staff document by smartphone, with photos and attachments – no paper and no extra hardware.
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Templates instead of free text
Set up report templates per entry type; the guard only fills in the blanks – consistent, fast and nothing forgotten.
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Record values
A logbook entry can also hold values – for example the amount of damage or the value of stolen goods.
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Charts & tables
Evaluate entry types and recorded values at a glance – as a chart and as a table.
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Everything live in the control room
Every entry appears in real time in your control room – you react immediately instead of collecting notes at the end of the shift.
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Tamper-proof & legally sound
Every entry is stamped with time and place and can no longer be changed afterwards – holds up in a dispute.
The logbook used to be a ring binder full of loose notes or a plastic folder – illegible and smeared with correction fluid. Today every entry lands clean in the control room straight away, and the customer gets seamless proof without anyone retyping a thing.
What is an electronic guard logbook?
An electronic guard logbook is the digital form of the classic logbook: security staff document incidents, patrols, checks and handovers right at the site – by smartphone instead of on paper. Every entry is stamped with time and place, instantly available centrally, searchable and tamper-proof. The result is seamless, legally sound proof of service towards your customers.
Frequently asked questions about the electronic guard logbook
Is the electronic guard logbook legally sound?
Yes. Every entry is stamped with time and place and can no longer be changed afterwards. That gives you seamless, defensible documentation.
Can my staff record entries right on site?
Yes, by smartphone directly at the site – including photos and attachments, entirely paperless.
Does the customer get the entries as proof?
Yes. Incidents and checks can be provided as a professional report for the customer – making your work visible.
Can I set up templates for recurring reports?
Yes. You define report templates per entry type; the guard only fills them in – that saves time and ensures complete, consistent entries.
Can a logbook entry also record values?
Yes. An entry can hold values, such as the amount of damage or the value of stolen goods.
Can I evaluate the entries?
Yes. Entry types and the recorded values can be evaluated as charts and tables.
Do I see the entries in real time?
Yes. Every entry appears centrally straight away – you have all incidents live in view.
Are the entries searchable and available any time?
Yes. All entries are searchable online and available any time – no digging through binders.
Do I need special devices for this?
No. An internet-capable smartphone is enough – including staff-owned devices. Darkbird also runs on tablet and PC.
See Darkbird live
No sign-up, right in your browser – pick a role and try the electronic guard logbook.